Approve and sign off your timecard

Information about how to approve and sign off your timecard.

When you believe that your timecard is complete, accurate, and ready for signoff, you approve it. Depending on your access, you may also be able to remove your approval to make edits. Typically, after you approve your timecard, your manager also approves it.

When your timecard is ready for payroll processing, you, your manager, or both of you sign off your timecard. You cannot remove the approval after the timecard is signed off.

Note:

Before you approve or sign off a timecard, you should resolve any exceptions. Exceptions, which are defined for your company, include early punch and late punch. For more information about exceptions, see Address timecard exceptions.

If there are any pending changes to your timecard, you cannot approve it until the changes are resolved.

Approve your timecard

Open your timecard and select the appropriate timeframe.
Make sure the timecard is accurate.
Click Tap Approve .

The way that approval is displayed in your timecard differs depending on whether you are using table view or list view.

Table view

You can approve the entire timeframe or part of the timeframe. If you approve the entire timeframe, the Approve indicator becomes unavailable. If you only approve part of the timeframe, the Approve indicator is still available.

The background color of the timecard changes, depending on who has approved it:

Descriptions of the background shading colors that appear when employees and managers approve the timecard.

Yellow background	Timecard approved by employee but not by manager.
Light purple background	Timecard approved by manager but not by employee. Note: If a timecard has multiple job approvers and your timecard settings are configured to only show shading for approved jobs, then only the jobs that have been approved are shaded. Jobs that have not yet been approved are not shaded.
Green background	Timecard approved by both employee and manager.
Gray crosshatch	Timecard has been signed off.

List view

The approval bar on the left side of the timecard changes, depending on who has approved it:

Descriptions of the approval bars in the timecard list view

	All days approved by employee
	All days approved by manager
	All days signed off

If your timecard has been set up with accessible options, the approval and sign-off indicators appear like this:

Descriptions of the approval circles in the timecard list view

	All days approved by employee
	Partly approved (multiple managers) This indicates that there are multiple approvers for the timecard and only some of the managers have approved the time that belongs to them on a given day. This indicator only appears if the timecard has been configured to show it. Note: The Partly approved (multiple managers) indicator only appears for daily approval values. The manager approval indicator for the date range will only appear blank (the date range is not fully approved) or solid (the date range is fully approved).
	All days approved by manager
	All days signed off

Remove timecard approval

In table view, click tap Remove Approval .
In list view, click tap More Actions and then click Remove Approval .

Note: Depending on your access rights, you may not be able to remove approval after your manager has approved the timecard.

Sign off your timecard

If you have sign-off rights, you can sign off your timecard for the previous pay period to prevent further timecard and schedule edits. The background color changes to a gray crosshatch pattern. Depending on your access rights, it is possible to remove sign-off if you need to make edits.

To sign off your timecard, click tap Sign-Off .
To remove signoff, click tap Remove Sign-Off .