Muster Roll Leave Codes

The term muster roll is usually used to refer to a labor attendance register that is maintained at work sites. Typically used in India, the muster roll is a statutory report that provides information on each employee’s worked days and unworked days due to excused leave or unexcused leave.

The Muster Roll Leave Codes page enables you to create Muster Roll Leave codes and map them to the paycodes used to track leave (absences). The Muster Roll Leave Codes are then used for the Muster Roll report or Dataview.

For example, consider the following mappings:

  • Map the Weekly Off paycode to a leave code called WO.
  • Map the Holiday paycode to a leave code called HOL.
Note:

To use the Muster Roll Leave Codes configuration pages, your Function Access Profile must include access:

  1. From the Main Menu, go to Administration > Application Setup > Access Profiles > Function Access Profiles.
  2. Select the applicable profile and click Edit.
  3. Expand Manager - Common Setup
  4. Locate the Muster Roll Leave Codes access control point and set it to Allowed.

For more information about configuring muster rolls, see Configure muster roll

Leave code requirements

Because leave codes rely on GTOR (Global TIme-Off Request) functionality, you must use GTOR for all leave requests.
  • Define a Request Subtype for each leave paycode. These Request Subtypes must have the Override Shifts on All Days Except Holidays set to FALSE. This ensures that the original scheduled shift is not changed when the employee submits a leave request.
  • You must configure the Request Subtypes for Leave to use the existing symbolic amounts for Full Day, 1st Half Day, and 2nd Half Day These are the only symbolic amounts provided to users when submitting a GTOR request.
  • The rules related to half days are configured in a manner that ensure we get a start time with each GTOR request that allows us to identify the sequence of half-day events.

Create and map leave codes

From the Main Menu, go to Administration > Application Setup > Statutory Reporting and select Muster Roll Leave Codes.

  1. Click Create
  2. On the Create Muster Roll Leave Code page, enter the following information:
    • Leave Code — Enter a two- or three-letter value for the leave code. The leave code must contain alphanumeric characters only and cannot exceed six characters.
    • Description — Enter the description of the leave code. The description must contain alphanumeric characters only and cannot exceed 50 characters.
    • Paycode — Select one day or hour paycode to associate with the Muster Roll Leave Code. There are no predefined Muster Roll Leave Codes.

      If you entered an hour paycode, provide the following information:

      Hours per Half Day — Enter the minimum and maximum hours and minutes (HH:mm) that define a half day.

      Hours per Full Day — Enter the minimum and maximum hours and minutes (HH:mm) that define a full day.

      Note: If your Display Profiles specify hours as decimals instead of hours and minutes, the system converts your entry to decimals.
  3. Click Save.